Event Organisers Toolbox
EVENT APPLICATION | Public events held on public land
If you are considering holding your event on public land – park, reserve, footpath or road - Council requires event organisers to complete a Major Event Application Form.
Prior to completing the application from please contract Council's Event Unit of 6801 4122. This will enable you to scope your event with staff and if a Public Health Order is in place, Council will discuss what documentation is required to be submitted with your application.
The timely submission of this form will enable Council to review the event activity, provide feedback and ultimately approve the event with sufficient lead time. Please submit an application at least six (6) months prior to the event.
I M P O R T A N T
During COVID‐19 Council will not assess any applications for event activity without the provision of:
* COVID‐19 Safety Plan
* A Risk Management Plan
If approval is granted, all event organisers must complete a Schedule 2. Schedule 2 must be submitted 14 days out from the event.
Major Event Application Form (PDF 1.4MB)
Schedule 2 – COVID-19 declaration (PDF 591.2KB)
EVENT APPLICATION | Events held on, or impacting, the road network
Additional information is required by events staged on or impacting the roads network. Transport for NSW and NSW Police are required to sight documentation. Please submit an application at least six (6) months prior to the event.
Special Events Transport Form (PDF 1.8MB)
MARKET APPLICATION | Markets held on public land
Market owners wishing to conduct activity on public space (parks, footpaths and reserves) across the Dubbo Region Local Government Area are required to submit an application form.
Market Activity Application Form (PDF 343.9KB)
Event Management Plan Template (DOCX 42KB)
Risk Management Plan (DOCX 37KB)
As at July 2020 markets or events taking place on public spaces or within a Council venue will require a COVID-19 Safety Plan as part of the approval or booking process. For more information regarding COVID-19 Safety Plans please go to the NSW Government website.
If your event COVID-Safe? (PDF 781.5KB)
The NSW Premier and Cabinet’s Event Starter Guide is the ideal reference for event owners providing important information and guidance to support and assist you to arrange and deliver your event in the Dubbo Region.
Before you begin | Key factors to consider early including costs, timing, permits and plans
Who you should talk to | Key contacts for APRA, Liquor Gaming and Racing and emergency services
Documentation and record keeping | What you need to plan for and what you need to consider in your budget
Risk | Considerations in the development of your risk management plan
Safety and Security | What elements you need to consider when developing emergency plans
Event Services and Venues | A list of local event venues and event services to assist you in delivering your event including ticketing, audio, catering, equipment hire and security
Communication | Internal and external communications and protocols
Health | Food safety and a handy matrix to calculate toilet facilities required for your event
Traffic and transport | Plans of management to support traffic, transport and pedestrians
Accessibility | Your obligations to provide access for people with a disability
Sustainability | Key areas to consider environmental and social impacts
Volunteers | Best practice to help manage volunteers
Music and performers | Protecting the rights of artists and your obligations
Fundraising | Applying through NSW Fair Trading
Sponsorship | How to best leverage sponsorship support
In the lead up and on the day | Development of an Event Management Plan
Evaluating your event | Methods to use to evaluate your event
Temporary Event Signage Guidelines (PDF 627.2KB)
Important information for event owners regarding banner placement across the Dubbo Region
Media Contacts – Dubbo Region (PDF 510.6KB)
Email addresses for local print, radio and broadcast media
Further information
For further information contact Dubbo Regional Council's Events Unit on (02) 6801 4000 or regionalevents@dubbo.nsw.gov.au
Last Edited: 02 Mar 2021