Event Organisers Toolbox

 

Event Applications

EVENT APPLICATION | Public events held on public land

If you are considering holding your event on public land - park, reserve, footpath or road - Council requires event organisers to complete a Major Event Application Form. 

Prior to completing the application from please contract Council's Event Unit on 6801 4122.This will enable you to scope your event with staff and if a Public Health Order is in place, Council will discuss what documentation is required to be submitted with your application. 

The timely submission of this form will enable Council to review the event activity, provide feedback and ultimately approve the event with sufficient lead time. Please submit an application at least six (6) months prior to the event.

I M P O R T A N T

During COVID‐19 Council will not assess any applications for event activity without the provision of:

* A Risk Management Plan incorporating actions related to the COVID-19 Safety Checklist submitted to Service NSW

* Booking Form A (PDF 434.9KB) for park, reserve, footpath or road bookings OR Booking Form B (PDF 429KB) for sporting facility bookings

Major Event Application Form

 

EVENT APPLICATION | Events held on, or impacting, the road network

Additional information is required by events staged on or impacting the roads network. Transport for NSW and NSW Police are required to sight documentation. Please submit an application at least six (6) months prior to the event.

Special Events Transport Form (PDF 1.8MB)

 

MARKET APPLICATION | Markets held on public land

Market owners wishing to conduct activity on public space (parks, footpaths and reserves) across the Dubbo Region Local Government Area are required to submit an application form.

2021/2022 Market Activity Application Form (PDF 516.6KB)

 

Templates

Event Management Plan Template (DOCX 42KB)

Risk Management Plan (DOCX 33.4KB)

Food Vendor Notification (DOCX 12.1KB)

As at July 2020 markets or events taking place on public spaces or within a Council venue will require a COVID-19 Safety Plan as part of the approval or booking process. For more information regarding COVID-19 Safety Plans please go to the NSW Government website

 

Resources

The NSW Premier and Cabinet’s Event Starter Guide is the ideal reference for event owners providing important information and guidance to support and assist you to arrange and deliver your event in the Dubbo Region.

Before you begin  |  Key factors to consider early including costs, timing, permits and plans

Who you should talk to | Key contacts for APRA, Liquor Gaming and Racing and emergency services

Documentation and record keeping  |  What you need to plan for and what you need to consider in your budget

Risk  |  Considerations in the development of your risk management plan

Safety and Security  |  What elements you need to consider when developing emergency plans 

Event Services and Venues  | A list of local event venues and event services to assist you in delivering your event including ticketing, audio, catering, equipment hire and security

Communication  |  Internal and external communications and protocols

Health  |  Food safety and a handy matrix to calculate toilet facilities required for your event

Traffic and transport  |  Plans of management to support traffic, transport and pedestrians

Accessibility  |  Your obligations to provide access for people with a disability

Sustainability  |  Key areas to consider environmental and social impacts

Volunteers  |  Best practice to help manage volunteers

Music and performers  |  Protecting the rights of artists and your obligations

Fundraising  |  Applying through NSW Fair Trading

Sponsorship  |  How to best leverage sponsorship support

In the lead up and on the day  |  Development of an Event Management Plan

Evaluating your event  |  Methods to use to evaluate your event

WHS Checklist (PDF 149.7KB) | To assist in managing WHS at your event

Temporary Event Signage Guidelines (PDF 446.7KB)

Important information for event owners regarding banner placement across the Dubbo Region

Media Contacts – Dubbo Region (PDF 457.9KB)

Email addresses for local print, radio and broadcast media

 

 

Further information

For further information contact Dubbo Regional Council's Events Unit on (02) 6801 4000 or regionalevents@dubbo.nsw.gov.au

Last Edited: 23 Jul 2021

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