Doing Business with Council

Council's Project Management Office is responsible for carrying out the procurement and contract management processes at Council. Council regularly enters into competitive arrangements for the purchase of works, goods and services needed to provide 'best value' procurement outcomes to ratepayers and others in the community.

The principle of 'best value' does not mean that Council will automatically select goods and services with the lowest price. Council will balance all relevant factors including initial cost, whole of life cost, quality, reliability and timeliness to determine actual money for value. Council is committed to conducting with fairness and probity in purchasing goods and services in accordance with Section 55 of the Local Government Act 1993 (NSW), the tender provision within the Local Government (General) Regulation 2021 - Part 7- Tendering and in accordance with the Council's adopted policies and associated procedures.

Please expand below to find out more information on Council's Procurement process.

Statement of Business Ethics

We are committed to the highest standards of honesty, fairness and integrity in all our business dealings. Businesses wanting to provide their services to us must first understand our procurement processes.

Council operates according to a code of conduct (PDF 269.4KB) that sets out the standards of behaviour that Councillors and staff are expected to adhere by when dealing with other colleagues, our customers and suppliers, members of the public and the community.

The statement of business ethics (PDF 1MB) sets out the standards of behaviour that Council expects from its private sector partners when conducting business with us. These standards of behaviour relate to fair, ethical and honest dealings with Council, and ensuring the best level of service is provided to the community.

Tender Information

Any procurement of goods, services or works with an estimated value exceeding $225,000 including GST are publicly advertised through VendorPanel. Businesses who register via VendorPanel can view tenders that are currently open. To register visit the section on this webpage 'Getting Registered'.

Legislation outlines the rules and responsibilities for how we procure goods, services and works. Our procurement framework ensures all activities ae carried out in accordance with legal obligations and established guidelines. You can access a list of current tenders advertised by visiting the section on this webpage 'Currently Opportunities'.

For the procurement of goods, works and services under $250,000 (including GST) Council uses the following thresholds.

Up to $50,000 – a minimum of two quotes are required based on internal thresholds.
Between $50,001 and $250,000 – at least three written quotes, must be obtained.

Council also advertises business opportunities and contracts through the following providers:

How to Submit a Tender

Register your business via VendorPanel
Choose the relevant industry categories and specify the types of requests you would like to receive.
Log into VendorPanel
If you require assistance please contact the VendorPanel Help Desk on 03 9095 6181.
Find and review the tender document
To submit a tender you must have an Australian Business Number (ABN) which will need to be included in your application.
Lodge your forms
After completing all required fields and finalising your submission, you are ready to lodge your tender.
Please ensure all mandatory fields are answered as incomplete submissions may be deemed as non-conforming. Tender documents must be submitted electronically via VendorPanel by the specified closing date and time. Late submissions will not be accepted.
You will receive a confirmation email once submitted.
Await review
All submissions will be assessed by a tender evaluation panel against the criteria outlines in the request for tender documents, council will review each application for compliance with the tender conditions. After evaluation, you will be notified via VendorPanel of the outcome of your submission.
Procurement decisions are determined on the principle of “value for money” not simply at the lowest price.
There is no opportunity to negotiate contract terms after acceptance, any alternative terms must be submitted in your tender submission.
Lobbying councillors or staff is strictly prohibited and may result in disqualification from the process.

For all enquiries email procurement@dubbo.nsw.gov.au

Getting Registered

Use the below steps to register and create an account with the Vendorpanel Portal:

Step 1 | You will need to access our Vendorpanel portal.

Step 2 | If you are already registered with the portal, you would have received a confirmation (including your username and password details) via email.

Step 3 | Use these details to log in and select the industry categories that are relevant to your business. This will improve the types of notifications you will receive. This is important to make sure you only receive the notifications of interest to you and are relevant to your business.

Step 4 | If you have not registered, you will need to register and create an account by accessing the Vendorpanel portal. The process is very simple and only takes a few minutes. Select the registration tab and enter your email address to create your unique supplier profile. Once completed, you will receive a confirmation email of your registration.

Step 5 | If you require assistance with registering and customising your profile, please contact the Vendorpanel Help Desk on 03 9095 6181

Prequalify as a Local Contractor

Dubbo Regional Council is inviting suitable qualified contractors whose business is located within the Dubbo Regional Council LGA, or within 50 kilometres of Dubbo or 50 Kilometres of Wellington to be part of a Prequalified Panel. If your business fits into one of the following categories; Building Trades and Services; Minor Civil Works; Horticulture and Arboriculture; you can be listed in the Prequalified Panel for works up to $250,000 including GST.

Find out more at our dedicated webpage; Prequalify as a Local Contractor.

Current Opportunities

Please see below current opportunities.

Open Tender
Please click here to see if there are any open tender opportunities.

Recently Received Tenders

Please see below list of responses received for recently advertised Tenders, Quotations and Expressions of Interest.

Tender No: CD25/5611 - Dubbo Sewage Treatment Plant Aeration Diffuser Replacement
At the close of Tender on 10 September 2025, Council received and opened tenders for the above requirement from the following Organisations. Click here. (PDF 86.8KB)

Tender No: CD25/6326 - 139 Darling Street Dubbo - Office Refurbishment
At the close of Tender on 17 September 2025, Council received and opened tenders for the above requirement from the following Organisations. Click here. (PDF 90.6KB)

Tender No: CD25/6328 - Apex Oval Sports Lighting Upgrade
At the close of Tender on 9 October 2025, Council received and opened tenders for the above requirement from the following Organisations. Click here. (PDF 90.4KB)

Tender No: CD25/6959 - Tender for the Old Dubbo Gaol Heritage Plaza Project
At the close of Tender on 4 November 2025, Council received and opened tenders for the above requirement from the following Organisations. Click here. (PDF 600.6KB)

Tender No: CD25/6959 - DRLM Hard Floor Cleaning
At the close of Tender on 12 November 2025, Council received and opened tenders for the above requirement from the following Organisations. Click here. (PDF 111.3KB)

Tender No: CD25/9411 - Water Main Replacement Program 2026
At the close of Tender on 29 January 2026, Council received and opened tenders for the above requirement from the following Organisations. Click here. (PDF 177.5KB)

Tender No: CD25/9597 - Runway Sustainability Project - Surveying Services
At the close of Tender on 30 January 2026, Council received and opened tenders for the above requirement from the following Organisations. Click here (PDF 175.7KB)

Tender No: CD25/9596 - Runway Sustainability Project - Engineering Services
At the close of Tender on 30 January 2026, Council received and opened tenders for the above requirement from the following Organisations. Click here (PDF 175.7KB)

Recently Awarded Tenders

Please see below Tenders, Quotations and Expressions of Interest that have been recently awarded.

Tender No: CD25/2136 - Victoria Park Amenities Block - Design & Construct
Under delegated authority on 26 August 2025, Council accepted tender from BLD Constructions Pty Ltd for the Design and construction of New Amenity Block at Victoria Park for the amount of $548,634.31(incl. GST).

Tender No: CD25/668 - Project Management Services for Dubbo Regional Airport Runway Sustainability Project
Under delegated authority on 9 September 2025, Council accepted tender from RP Infrastructure Pty Ltd for the Project management Services at Dubbo Regional Airport Runway Sustainability Project for the amount of $763,275.00 (incl. GST).

Tender No: CD25/7207 - Annual Bitumen Resealing Program 2025-26

Under delegated authority on 28 October 2025, Council accepted tender from Austek Spray Seal Pty for the Annual Bitumen Resealing Program for the amount of $1,892,374.00 (incl. GST)

Tender No: CD25/6328 - Apex Oval Lighting Upgrade

Under delegated authority on 11 November 2025, Council accepted tender from O'Brien Electrical Dubbo for the Apex Oval Lighting Upgrade for the amount of $348,051.00 (incl. GST)

Tender No: CD25/3327 - DRLM Shade Sails

Under delegated authority on 18 November 2025, Council accepted tender from Ellis and Sons group Pty Ltd for the DRLM Shade Sails for the amount of $461,257.00 (incl. GST)

Tender No: CD25/3818 - Tender for Water Treatment and Sewage Treat Chemicals

Under delegated authority on 9 December 2025, Council accepted tender from below companies for the Water treatment and Sewage Treatment Chemicals,

Redox Ltd - $1,337,475.00 (incl. GST)
Omega Chemicals - $161,130.00 (incl. GST)
IXOM Operations Pty Ltd - $1,360,656.88 (incl. GST)
DGL Manufacturing Pty Ltd- $739,708.50 (incl. GST)

Frequently Asked Questions;

Can I lodge my tender via email?

No, you can only lodge your tender electronically on the Vendorpanel portal.

What if I don't lodge my tender response online before the closing time?

Your tender will not be considered by Dubbo Regional Council post the closing time.

Can I check to see who has been the successful tenderer?

Yes. Successful tenderer information is available on this webpage under 'recently awarded'.

Can I talk to Councillors and Council staff about the tender?

No. It is not permitted and may result in disqualification from the tender process. You can contact the Procurement team on 02 6801 4000.

Last Edited: 03 Feb 2026