Council meetings

    

LIVE STREAM

Council meetings are now live streamed. You can watch the meetings LIVE here.

Ordinary Council Meetings

Council generally meets on the fourth Monday of each month, commencing 5.30pm (except January and public holidays). Extraordinary meetings are called when needed. Meetings are live streamed and can be viewed here.

Committee Meetings

Committees meet on the second Monday of each month (except January, December and public holidays). Meetings are live streamed and can be viewed here.

The Committee meetings start at 5.30pm in the following order:

  1. Development and Environment Committee (where required)
  2. Infrastructure and Liveability Committee
  3. Culture, Economy and Corporate Committee

SPEAKING AT MEETINGS

Members of the public are able to address the Mayor and Councillors at Committee meetings or during Public Forum at Ordinary Council meetings. Please note that due to the COVID-19 Pandemic, there will be limited numbers able to attend the meeting in the public gallery and strict social distancing measures will need to be followed.

Any person wishing to address Council, Committees or Working Parties etc is to be provided with a copy of the Procedure for Addressing Council, Committees or Working Parties. Such persons are then required to formally advise Council that they have read the Procedure and will abide by its contents.

Any potential tenderer (being a person or entity, including their agent, employee or representative that has requested documents or information regarding a tender or quotation) must not be permitted to address a meeting of Council (including any Committee or Working Party of Council) regarding the relevant tender or quotation documents without the prior written consent of the Chief Executive Officer.

In deciding whether to grant such consent, the Chief Executive Officer may take into consideration any relevant legislative requirements, tendering guidelines issued by the Office of Local Government from time to time, terms of the relevant tender or quotation documents, Council's Code of Conduct and the rules of procedural fairness (it is noted that Council has a statutory obligation to ensure that any requests for tender or quotation documents, or information or clarification regarding the tender or quotation, from any potential tenderer, must be directed to the responsible officer identified in the tender or quotation documents).

Addressing Standing Committees

It is Council's practice that members of the public who have an interest in matters before Council's Standing Committees (ie Development and Environment; Infrastructure and Liveability; Culture, Economy and Corporate), are advised that they may attend and address those Committees. This practice is more informal and there is often interaction/questions/discussions between those persons and the Councillors and staff.  This informality has been at the discretion of the Chairperson, noting that only those matters listed on the Committee's agenda will be discussed.  Matters of ‘general interest’ are not to be raised by the public.

Addressing Council during Public Forum

  • Any person can apply to address either an Ordinary meeting or Extraordinary meeting of Council during Public Forum on any issue relevant to the responsibilities of Dubbo Regional Council (subject to the above statements regarding tenderers).
  • Requests to address Council during Public Forum should be made to Council's Executive Manager Governance and Internal Control (or nominee) at least two (2) hours prior to the meeting. Applicants shall advise the agenda item/topic to be addressed. Only two (2) speakers shall be able to address the same agenda item/topic.
  • Requests will be advised to the Mayor prior to the commencement of the meeting.
  • Each individual address is limited to a maximum of five (5) minutes.
  • Public Forum is limited to a maximum period of thirty (30) minutes and shall be held following ‘Confirmation of Order of Business’ on the Council agenda. The Mayor will generally give first preference to those speakers who have an interest in a matter on the agenda for the meeting. Should there remain time following speakers who have previously nominated, the Mayor will enquire of the Public Gallery if there are any other speakers.
  • Should the number of nominated speakers exceed the thirty (30) minute timeframe, a decision by Council may extend the time frame for Public Forum by a maximum of (10) minutes.
  • If speakers wish to distribute material to Council and officers, twenty (20) copies shall be provided to the Director Corporate Services (or nominee) prior to the meeting.
  • Where an address relates to an item on the agenda for the subject meeting, the issues raised by the speaker(s) shall be dealt with when Council considers that item as part of the agenda.If questions (a maximum of two (2)) are raised by the speaker as part of their address, the Mayor may either provide a response or request the Chief Executive Officer to reply to the speaker at the conclusion of the address. Questions may come from/through the Mayor to the person addressing Council at the time or to the Mayor or Chief Executive Officer at the conclusion of the speaker's address.If questions require investigation, they can be taken on notice with the Director Corporate Services to obtain the necessary information for response to the speaker and the Mayor and Councillors.
  • Where an address relates to an issue of general interest (ie a matter not listed on the agenda), it cannot be debated by Council except where, in accordance with Clause 241 of the Local Government (General) Regulation 2005 and Clause b(i) of Council’s Code of Meeting Practice (Clause 11 of Council's Meeting Procedure):
    • Motion is passed to have the business transacted at the meeting; and
    • The business proposed to be brought forward is ruled by the Chairperson to be of great urgency.

If a matter of general interest is raised, is not a ‘Matter of Urgency’ as above, and the Mayor or a Councillor wishes the matter to be considered by Council, the Mayor or Councillor may, as per Council's Code of Meeting Practice, lodge a Notice of Motion for consideration at a future meeting of the Council.

  • Speakers must conduct themselves with respect to Council and observe the rules of order and meeting procedure as contained in Council's Code of Meeting Practice. As part of Public Forum, the Mayor shall ensure the conduct of Public Forum is such that presenters:
    • Confine their presentation to a statement of facts
    • Not insult or make personal reflections or impute improper motives to the Mayor, Councillors or member of staff
    • Not say or do anything that is inconsistent with maintaining order at the meeting or is likely to bring Council into contempt
    • Allow other speakers to put their views without interruption.

     

Calendar and Business Papers

Agendas and Business papers are available on the Friday prior to the meeting via the links provided below.

Meeting Calendar 2020/2021 (PDF 125.8KB)

 

Meeting Date Location Business Paper Attachments  Minutes
 14 September 2020  Dubbo  Development and Environment Committee (PDF 1.7MB)   Development and Environment Committee  (PDF 97KB)
 14 September 2020  Dubbo   Infrastructure and Liveability Committee (PDF 49.7MB)   Infrastructure and Liveability Committee Minutes (PDF 154.1KB)
14 September 2020  Dubbo Culture, Economy and Corporate Committee  (PDF 4MB)   Culture, Economy and Corporate Committee Minutes (PDF 143KB)
 24 August 2020 Dubbo Ordinary Council (PDF 7.1MB)    Ordinary Council Minutes  (PDF 164.2KB)
 24 August 2020 Dubbo Committee of the Whole (PDF 551.8KB)   Committee of the Whole Minutes (PDF 104.2KB)
 10 August 2020 Dubbo  Culture, Economy and Corporate Committee (PDF 999.7KB)   Culture, Economy and Corporate Committee (PDF 137.2KB)
 10 August 2020 Dubbo   Infrastructure and Liveability Committee (PDF 21.4MB)   Infrastructure and Liveability Committee (PDF 117.5KB)
 10 August 2020 Dubbo  Development and Environment Committee (PDF 1.3MB)   Development and Environment Committee (PDF 95.6KB)
 27 July 2020  Dubbo Ordinary Council  (PDF 29.8MB)
  Ordinary Council Minutes  (PDF 153.8KB)
 27 July 2020  Dubbo Committee of the Whole (PDF 564.2KB)    Committee of the Whole  (PDF 149.3KB)
13 July 2020   Culture, Economy and Corporate Committee (PDF 11.3MB)   Culture, Economy and Corporate Committee (PDF 142KB)
13 July 2020   Infrastructure and Liveability Committee (PDF 95.9MB)   Infrastructure and Liveability Committee (PDF 189.4KB)
13 July 2020     Development and Environment Committee (PDF 1.7MB)  Attachments - Development and Environment Committee (PDF 152.2MB) Development and Environment Committee (PDF 118.9KB)
6 July 2020   Committee of the Whole (PDF 125.7KB)    Committee of the Whole (PDF 101.6KB)
 6 July 2020   Extraordinary Council (PDF 91.6KB)    Extraordinary Council (PDF 99.9KB)
22 June 2020 Dubbo  Ordinary Council (PDF 97.4MB)   Ordinary Council Minutes (PDF 1006.6KB)
22 June 2020  Dubbo  Committee of the Whole (PDF 131KB)   Committee of the Whole Minutes (PDF 532.8KB)
9 June 2020  Dubbo  Culture, Economy and Corporate Committee (PDF 789.5KB)   Culture, Economy and Corporate Committee - Minutes (PDF 103.4KB) 
9 June 2020  Dubbo  Infrastructure and Liveability Committee (PDF 59.4MB)   Infrastructure and Liveability Committee - Minutes (PDF 100.1KB)
9 June 2020  Dubbo  Development and Environment Committee (PDF 2.3MB)   Development and Environment Committee Minutes  (PDF 102.4KB)
25 May 2020  Online  Committee of the Whole Council (PDF 614.9KB)   Committee of the Whole Council Minutes (PDF 118KB)
25 May 2020  Online  Ordinary Council (PDF 13.1MB)   Ordinary Council Minutes (PDF 164.9KB)
11 May 2020 Online  Culture, Economy and Corporate Committee (PDF 35.5MB)   Culture, Economy and Corporate Committee Minutes (PDF 139KB)
 11 May 2020 Online Infrastructure and Liveability Committee  (PDF 167.9KB)   Infrastructure and Liveability Committee Minutes (PDF 104.1KB)
11 May 2020 Online Development and Environment Committee (PDF 2MB)   Development and Environment Committee Minutes (PDF 98.2KB)
27 April 2020 Online  Ordinary Council (PDF 201.8MB)   Ordinary Council Minutes (PDF 130.5KB)
14 April 2020  Online  Culture, Economy and Corporate Committee (PDF 31.6MB)  CEC20/13 - COVID-19 Rates Financial Assistance Policy (PDF 1.6MB) Culture, Economy and Corporate Committee Minutes (PDF 140.9KB)
14 April 2020  Online  Infrastructure and Liveability Committee (PDF 34.7MB)   Infrastructure and Liveability Committee Minutes (PDF 152KB)
14 April 2020  Online  Development and Environment Committee (PDF 1.9MB)   Development and Environment Committee Minutes (PDF 98.5KB)
23 March 2020 Dubbo Ordinary Council Meeting

 Attachments Document

Mayoral Minute CCL20/32a

Ordinary Council Meeting (PDF 192.2KB)
9 March 2020  Dubbo  Development and Environment Committee   Development and Environment Committee (PDF 139.5KB)
9 March 2020  Dubbo  Infrastructure and Liveability Committee
Infrastructure and Liveability Committee (PDF 133.9KB)
 9 March 2020  Dubbo  Culture Economy and Corporate Committee   Culture Economy and Corporate Committee (PDF 100.2KB)
 24 February 2020 Dubbo Ordinary Council Meeting (PDF 27.9MB)
Ordinary Council Meeting (PDF 126.6KB)
 10 February 2020 Dubbo Development and Environment Committee Meeting (PDF 1.8MB)   Development and Environment (PDF 438.1KB) 
 10 February 2020  Dubbo  Infrastructure and Liveability Committee Meeting (PDF 16.8MB)   Infrastructure and Liveability (PDF 457.2KB)
 10 February 2020 Dubbo Culture, Economy and Corporate Committee Meeting (PDF ~~~DocAnnotation.size.42105 (PDF 438.1KB)~~~)   Culture, Economy and Corporate (PDF 566.7KB)
 28 January 2020  Dubbo  Extraordinary Council Meeting (PDF 8.1MB)   Extraordinary Council Meeting (PDF 617.1KB)
 9 December 2019  Dubbo Ordinary Council Meeting (PDF 56.7MB)   Ordinary Council Meeting (PDF 693.9KB)
 25 November 2019 Dubbo Ordinary Council Meeting (PDF 34.3MB)    Ordinary Council Meeting (PDF 521.7KB)
 14 November 2019 Dubbo Extraordinary Council Meeting (PDF 439.4KB)    Extraordinary Meeting (PDF 439.4KB)
 11 November 2019  Dubbo  Development and Environment Committee (PDF 25.8MB)
   Development and Environment (PDF 446.8KB)
 11 November 2019 Dubbo Infrastructure and Liveability Committee (PDF 20.6MB)    Infrastructure and Liveability (PDF 548.6KB)
 11 November 2019 Dubbo Culture, Economy and Corporate Committee (PDF 6.7MB)    Culture, Economy and Corporate (PDF 573.9KB)
 4 November 2019  Dubbo  Ordinary Council Meeting (PDF 8.4MB)    Ordinary Council Meeting (PDF 644.8KB)
 4 November 2019 Dubbo Committee of the Whole    Committee of the Whole Minutes (PDF 697.1KB)
 8 October 2019  Dubbo  Development and Environment Committee (PDF 21.3MB)    Development and Environment (PDF 602.7KB)
 8 October 2019 Dubbo  Infrastructure and Liveability Committee (PDF 1.2MB)    Infrastructure and Liveability (PDF 548.6KB)
 8 October 2019  Dubbo Culture Economy and Corporate Committee (PDF 789.6KB)    Culture Economy and Corporate (PDF 574.1KB)
 23 September 2019  Dubbo Ordinary Council Meeting    Ordinary Council Meeting (PDF 209.2KB)
12 September 2019 Dubbo Extraordinary Council Meeting (PDF 840.9KB)    Extraordinary Council Meeting
9 September 2019 Dubbo Planning Development and Environment Committee (PDF 2.1MB)    Planning Development and Environment Committee (PDF 147.7KB)
9 September 2019 Dubbo Infrastructure Community and Recreation Committee (PDF 19.4MB)    Infrastructure Community and Recreation Committee (PDF 190.6KB)
9 September 2019 Dubbo Economic Development Business and Corporate Committee (PDF 29.1MB)    Economic Development Business and Corporate Committee (PDF 170.3KB)
9 September 2019 Dubbo Extraordinary Council Meeting    Extraordinary Council Meeting
26 August 2019  Dubbo Ordinary Council Meeting (PDF 19.2MB)    Ordinary Council Meeting (PDF 181.1KB)
12 August 2019 Dubbo Planning Development and Environment Committee   Planning Development and Environment Committee
12 August Dubbo Infrastructure Community and Recreation Committee (PDF 31.5MB)   Infrastructure, Community and Recreation Committee (PDF 132.8KB)
12 August Dubbo Economic Development Business and Corporate Committee (PDF 28.7MB)   Economic Development Business and Corporate Committee (PDF 185.1KB)
22 July 2019 Dubbo  Ordinary Council Meeting     Ordinary Council Meeting (PDF 628.9KB)
22 July 2019 Dubbo Committee of the Whole (PDF 597.4KB)    Committee of the Whole (PDF 451.8KB)
8 July 2019 Dubbo Infrastructure Community and Recreation Committee    Infrastructure Community and Recreation Committee
8 July 2019 Dubbo Economic Development, Business and Corporate Committee (PDF 765.5KB)    Economic Development, Business and Corporate Committee (PDF 566.7KB)
24 June 2019 Dubbo Ordinary Council Meeting (PDF 116.3MB)   Ordinary Council Meeting
24 June 2019 Dubbo Committee of the Whole (PDF 577KB)    Committee of the Whole (PDF 130.9KB)
11 June 2019 Dubbo Planning Development and Environment Committee    Planning Development and Environment Committee
11 June 2019 Dubbo Infrastructure Community and Recreation Committee (PDF 3.6MB)   Infrastructure Community and Recreation Committee (PDF 142KB)
11 June 2019 Dubbo  Economic Development Business and Corporate Committee (PDF 1.6MB)   Economic Development Business and Corporate Committee (PDF 183.1KB)
 27 May 2019  Dubbo  Ordinary Council Meeting    Ordinary Council Meeting
 27 May 2019  Dubbo  Committee of the Whole    Committee of the Whole (PDF 138.7KB)
13 May 2019 Dubbo Planning Development and Environment Committee (PDF 3.3MB)    Planning Development and Environment Committee
13 May 2019 Dubbo  Infrastructure Community and Recreation Committee (PDF 34.1MB)    Infrastructure Community and Recreation Committee (PDF 231KB)
13 May 2019 Dubbo Economic Development Business and Corporate Committee (PDF 55.5MB)    Economic Development Business and Corporate Committee (PDF 172.4KB)
29 April 2019 Dubbo  Extraordinary Council Meeting   Extraordinary Council Meeting
23 April 2019 Dubbo Ordinary Council Meeting    Ordinary Council Meeting
23 April 2019 Dubbo Committee of the Whole    Committee of the Whole (PDF 579.6KB)
8 April 2019  Dubbo Infrastructure Community and Recreation Committee   Infrastructure, Community and Recreation Committee
8 April 2019  Dubbo Economic Development Business and Corporate Committee (PDF 36.6MB)   Economic Development, Business and Corporate Committee (PDF 571.2KB)
25 March 2019 Dubbo Ordinary Council Meeting Agenda (PDF 6.9MB)
  Ordinary Council Meeting Minutes. (PDF 650.3KB)
25 March 2019 Dubbo Committee of the Whole Meeting Agenda (PDF 567.7KB)
  Committee of the Whole Meeting Minutes (PDF 592.8KB)
11 March 2019 Dubbo Planning Development and Environment Committee Business Paper (PDF 46.2MB)
   Planning Development and Environment Committee - Minutes
11 March 2019 Dubbo Infrastructure, Community and Recreation Committee Business Paper (PDF 11.3MB)
   Infrastructure Community and Recreation Committee - Minutes (PDF 222.9KB)
11 March 2019 Dubbo Economic Development, Business and Corporate Committee Business Paper (PDF 832KB)
   Economic Development Business and Corporate Committee - Minutes (PDF 298.2KB)
25 February 2019 Dubbo

Ordinary Council Meeting - Agenda (PDF 41.4MB)

CCL19-9a - Police Training Facility (PDF 123.9KB)
Ordinary Council Meeting - Minutes (PDF 448.9KB)
25 February 2019 Dubbo Committee of the Whole - Agenda (PDF 281.8KB)
  Committee of the Whole - Minutes (PDF 220.2KB)
18 February 2019 Dubbo Extraordinary Council Meeting - Agenda (PDF 194.8KB)
   Extraordinary Council Meeting - Minutes (PDF 203.8KB)
18 February 2019 Dubbo Committee of the Whole - Agenda (PDF 289.6KB)
   Committee of the Whole - Minutes (PDF 205.6KB)
11 February 2019 Dubbo Planning Development Environment Committee - 11 February 2019 - Business Paper (PDF 22.7MB)
  Planning Development Environment Committee - 11 February 2019 - Minutes (PDF 215.8KB)
11 February 2019 Dubbo Infrastructure, Community and Recreation Committee (PDF 19MB)
  Infrastructure Community and Recreation Committee - Minutes (PDF 255.3KB)
11 February 2019 Dubbo Economic Development, Business and Corporate Committee (PDF 3.8MB)
  Economic Development Business and Corporate Committee - Minutes (PDF 301.7KB)
10 December 2018 Dubbo Ordinary Council Meeting Agenda and Business Paper (PDF 76.4MB)      Ordinary Council Meeting Minutes (PDF 197.9KB)
26 November 2018 Dubbo Ordinary Council Meeting (PDF 55MB)      Ordinary Council Meeting Minutes (PDF 112.2KB)
12 November 2018 Dubbo Planning, Development and Environment Committee Agenda. (PDF 1.4MB)      Planning Development Environment Committee Minutes (PDF 54.8KB)
12 November 2018 Dubbo Infrastructure, Community and Recreation Committee Agenda (PDF 310.8KB)       Infrastructure Community Recreation Committee minutes (PDF 55.1KB)
12 November 2018 Dubbo Economic Development, Business and Corporate Committee Agenda (PDF 13.2MB)      Minutes  (PDF 58KB)
29 October 2018     

Ordinary Council Meeting (PDF 78.8MB)

     Ordinary Council Meeting Minutes (PDF 155.5KB)
29 October 2018 Dubbo Committee of the Whole (PDF 285.9KB)    

Archived business papers

Council business papers and minutes from May 2016 to October 2018 can be found in the meeting archive.

Browse the meeting archive.

More information

For further information or if you would like to request access to a business paper not provided for above, please contact Council's Executive Manager Governance and Internal Control on 02 6801 4000.               

Finance and Policy Committee Agenda
Finance and Policy Committee Agenda
Finance and Policy Committee Agenda
Finance and Policy Committee Agenda
Ordinary Council Agenda 
Ordinary Council Agenda 
Ordinary Council Agenda 
Ordinary Council Agenda 
Ordinary Council Agenda 
Planning and Development Committee Agenda
Planning and Development Committee Agenda

Last Edited: 16 Sep 2020

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