Event Organisers Toolbox
EVENT APPLICATIONS
EVENT APPLICATION | Public events held on public land
If you are considering holding your event on public land - park, reserve, footpath or road - Council requires event organisers to complete a Major Event Application Form. All applications must be submitted online by clicking on the link below.
Major Event Application Form
All Major Event Applications must be received by Council six (6) months prior to the event.
If you intend on staging your event on a park, reserve, footpath or road; or you would like to hold a public event on one of Council's sporting facilities, you must complete the relevant booking form and upload as part of your application.
Booking Form A (PDF 434.9KB) for park, reserve, footpath or road bookings
OR
Booking Form B (PDF 429KB) for sporting facility bookings
SPECIAL EVENT TRANSPORT MANAGEMENT PLAN | Events held on, or impacting, the road network
Additional information is required by events staged on or impacting the roads network. Transport for NSW and NSW Police are required to sight documentation. Please submit an application at least six (6) months prior to the event.
Special Events Transport Form (PDF 1.8MB)
MARKET APPLICATION | Markets held on public land
Market owners wishing to conduct activity on public space (parks, footpaths and reserves) across the Dubbo Region Local Government Area are required to submit an application form.
2021/2022 Market Activity Application Form (PDF 516.6KB)
TEMPLATES
Event Management Plan Template (DOCX 42KB)
Risk Management Plan (DOCX 33.4KB)
Food Vendor Notification (DOCX 37KB)
For information regarding any conditions or restrictions applying to event activity due to COVID-19, go to the NSW Government webpage Roadmap for Easing COVID-19 Restrictions
RESOURCES
The NSW Premier and Cabinet’s Event Starter Guide is the ideal reference for event owners providing important information and guidance to support and assist you to arrange and deliver your event in the Dubbo Region.
Before you begin | Key factors to consider early including costs, timing, permits and plans
Who you should talk to | Key contacts for APRA, Liquor Gaming and Racing and emergency services
Documentation and record keeping | What you need to plan for and what you need to consider in your budget
Risk | Considerations in the development of your risk management plan
Safety and Security | What elements you need to consider when developing emergency plans
Event Services and Venues | A list of local event venues and event services to assist you in delivering your event including ticketing, audio, catering, equipment hire and security
Communication | Internal and external communications and protocols
Health | Food safety and a handy matrix to calculate toilet facilities required for your event
Traffic and transport | Plans of management to support traffic, transport and pedestrians
Accessibility | Your obligations to provide access for people with a disability
Sustainability | Key areas to consider environmental and social impacts
Volunteers | Best practice to help manage volunteers
Music and performers | Protecting the rights of artists and your obligations
Fundraising | Applying through NSW Fair Trading
Sponsorship | How to best leverage sponsorship support
In the lead up and on the day | Development of an Event Management Plan
Evaluating your event | Methods to use to evaluate your event
WHS Checklist (PDF 149.7KB) | To assist in managing WHS at your event
Temporary Event Signage Guidelines (PDF 446.7KB)
Important information for event owners regarding banner placement across the Dubbo Region
Media Contacts – Dubbo Region (PDF 457.9KB)
Email addresses for local print, radio and broadcast media
Last Edited: 02 Dec 2021