Event Organisers Toolbox
The Event Organisers Toolbox is your one-stop-shop for planning an event in the Dubbo Region. Expand the sections below to get started.
Contact our Regional Events branch for support at regionalevents@dubbo.nsw.gov.au
Before You Begin
EVENT PLANNING GUIDE
This comprehensive resource is designed to assist event organisers in planning and executing successful events.
The guide provides detailed information on navigating the requirements set by Dubbo Regional Council, as well as adhering to relevant state, industry and agency regulations.
Before you begin planning your event we strongly encourage you to review this guide. It offers invaluable insights and practical advice to ensure your event runs smoothly and meets all necessary guidelines. Start here to lay the groundwork for a successful and compliant event!
Download the sections below to get started.
Event Planning Guide - Section 1 - Event Checklist (PDF 65.1KB)
Event Planning Guide - Section 5 - Considerations (PDF 75.7KB)
Event Applications
If you would like to hold a public event on public land, we require you to complete the Booking and Event Application Form.
Prior to submitting the form, please contact the Events Unit on 02 6801 4000 or regionalevents@dubbo.nsw.gov.au for advice on the most appropriate and available space for your event.
Document deadlines
Minor/Medium | Less than 500 people
All documentation must be received four (4) weeks prior to your event.
Large | 500 to 1,999 people
All documentation must be received six (6) weeks prior to your event.
Significant | 2,000 or more
All documentation must be received eight (8) weeks prior to your event.
Market Applications, Rotunda and Footpath Bookings
Market Applications
If you would like to hold a market in the Dubbo Regional Council Local Government Area, please complete the application form.
Application to Conduct Market Activity (PDF 417.6KB)
Rotunda and Footpath Bookings
If you would like to book a footpath, including Church Street Rotunda, for activity such as busking, community BBQ, group performance, street stall, displays, promotions, raffle, mobile ticket selling or fundraising please complete the Footpaths, Public Space and Busking Application (PDF 1.2MB).
For enquiries contact Council on 02 6801 4000 or email council@dubbo.nsw.gov.au
Templates and Resources
Event Management Plan Template (DOCX 126.1KB)
Emergency Management Plan and Site Plan Template (DOCX 15.7KB)
Risk Management Plan Template (DOCX 36.3KB)
Food Vendor Notification (XLSX 43.5KB)
RMS Special Events Transport Form (PDF 1.8MB)
Waste Management Plan (DOCX 32.9KB)
Hazard/Risk Identification Checklist (DOCX 16.5KB)
Temporary Event Signage Guidelines (PDF 462.1KB)
Media Contacts - Dubbo Region (PDF 196.2KB)
Promote Your Event
Whether you’re looking for ways to get more delegates to your next conference, industry stakeholders to your trade show or more local residents to your community event, the Dubbo Region has various promotional touchpoints to help you get your message out.
DUBBO REGION EVENTS CALENDAR
Add your event to the Region's Event Calendar on dubboregion.com.au where hundreds of locally grown and touring events are promoted yearly. The calendar is a key reference for visitors, event organisers, media and members of the community. For your event to be listed on the calendar, it must first meet the Event Calendar Guidelines.
Event Calendar Guidelines (PDF 204KB)
How to Upload Your Event (PDF 360.9KB)
Submit Your Event
DUBBO REGION EVENTS HIGHER PROMOTION
In addition to promoting your event on the Dubbo Region Events Calendar, your event may qualify for higher level or additional promotion. Platforms include:
- Weekly What’s On document and eblast to a database of accommodation operators, media, local residents, and visitor information centres in the region.
- The Digital Sign located in Elston Park, Cobra Street, Dubbo
- Social media promotion on @DubboRegion
- Radio mentions across four local stations
The following events may be eligible for additional or higher level promotion:
- Events sponsored by Dubbo Regional Council
- Events held at a Dubbo Regional Council venue
- Ticketed events
- Events with the potential to attract 500 or more attendees
- Events with that have broad community appeal • Events that have the potential to drive visitation to the Dubbo Region.
- Events held by Great Western Plains partners (social media only)
BANNER DISPLAYS
The temporary installation of banners or signage to promote events is guided by legislation.
Temporary Event Signage Guidelines (PDF 462.1KB)
REGIONAL MEDIA CONTACTS
Media Contacts – Dubbo Region (PDF 576.6KB)
Last Edited: 25 Jun 2025