Event Organisers Toolbox

The Event Organisers Toolbox is your one-stop-shop for planning an event in the Dubbo Region. Expand the sections below to get started.

Contact our Regional Events branch for support at regionalevents@dubbo.nsw.gov.au

Before You Begin

EVENT PLANNING GUIDE

This comprehensive resource is designed to assist event organisers in planning and executing successful events.

The guide provides detailed information on navigating the requirements set by Dubbo Regional Council, as well as adhering to relevant state, industry and agency regulations.

Before you begin planning your event we strongly encourage you to review this guide. It offers invaluable insights and practical advice to ensure your event runs smoothly and meets all necessary guidelines. Start here to lay the groundwork for a successful and compliant event!

Download the sections below to get started.

Event Planning Guide - Section 1 - Event Checklist (PDF 65.1KB)

Event Planning Guide - Section 5 - Considerations (PDF 75.7KB)

Event Applications

PUBLIC EVENTS HELD ON PUBLIC LAND | Parks, reserves, sporting facilities, footpaths and roads

Please note if you would like to book the Church Street Rotunda – please complete the Footpaths, Public Space and Busking Application (PDF 266.7KB). There is no need to follow steps below. Simply complete and return to council@dubbo.nsw.gov.au.

If you're considering holding your event on public land - park, reserve, sporting facility, footpath or road - and the event is open to the public, please complete the following steps:

Step 1 | Contact Council's Regional Events Branch on 02 6801 4000 to enquire regarding availability of parks, reserves, sporting facilities, footpaths and roads.

Step 2 | Complete this Event Scoping Document at least four (4) months prior to the event.

Once submitted, Council will arrange one of the following:

An event scoping meeting to discuss your event and documentation required by Council; or
An email providing an outline of any documentation required by Council, including deadlines to enable Council to assess/process the documentation.

KEY TIMELINES

At least 4 months prior to your event | Submit the Event Scoping Document. Please allow Council seven (7) working days to respond.

4 months prior to your event | If your event is being staged on a road, or your event has the potential to impact the road network, an additional application to Transport for NSW is required. This application is reviewed by Transport for NSW, NSW Police and Council. Applications must be received by Council at least four (4) months prior to the event. Applications received less than four (4) months prior run the risk of not obtaining appropriate approvals. Download and complete the Special Events Transport Form (PDF 1.8MB)

6 weeks prior to the event | All documentation including certificates of currency, plans and supporting applications must be received by Council. Failure to do so will result in a processing fee being payable.

MARKET APPLICATION | Markets held on public land

Market Applications are currently closed. Market owners wishing to conduct activity on public space (parks, footpaths and reserves) across the Dubbo Regional Local Government Area are able to apply using the application form below. Please refer to the terms and conditions before applying.

Application to Conduct Market Activity (PDF 513.8KB)

Terms and Conditions related to Application to Conduct Market Activity (PDF 242.2KB)