Doing business with Council
Council generally purchases goods, services and works via publicly listed tenders and quotes*. The process is governed by a range of criteria such as value and duration of continuous engagement. Quotations are sought when there is no existing contract in place, this is dependent on the expected cost. Quotes for goods and services are obtained locally where possible.
When quotations are sought, before any work can commence you need to have adequate insurance cover for your business. When you are engaged by council, accepting and agreeing to this purchase/ engagement or contract you are required to have current insurances in place and the documentation provided to Council on request. At a minimum Dubbo Regional Council requires minimum $20 million Public Liability cover, but may require additional insurances depending on the type of work being performed.
Additional insurance types can be Professional Indemnity or Products Liability, please check types of cover with your insurer*.
Support Based Procurement Policy
In February 2018 a new Policy commenced, the Community Support Based Procurement Policy (PDF 105.9KB)is now effective.
The policy in brief
The Community Support based Procurement Policy has different criteria to the Local Supplier Policy and does not require an annual application process, consideration under the new policy is applied for on each submission of quotation or tender when all details are provided to council within each submission.
The Community Support Based Procurement Policy applies to tenders or quotations between $5000 and $1 million and is aimed at businesses that contribute to the local community giving a price comparison advantage at evaluation. There is no advantage offered for tenders exceeding $1 million.
The weighting consists of a 2% deduction from the supplier’s quotation or tender for the purpose of price comparison and varies dependent on whether the business is small, sole trader or a company for example; a sole trader who has donated a minimum of $1000 to charity or a not-for-profit, or has provided 50 hours of in kind support. Companies will have needed to give in kind support of $2000. In addition businesses will need to have a physical presence in and at least 50% of their employees reside in the local government area. Council does reserve the right to make discretionary judgments on the smaller businesses to ensure there was not a disproportionate impact on the supplier accordingly.
Coming soon! - Vendor Panel
Dubbo Regional Council is implementing VendorPanel, existing suppliers will soon be asked to join a panel making their business Pre-qualified to receive Requests for Quote and notifications from Dubbo Regional Council direct to your inbox. This enhances the process of engaging suppliers in the quotation value area of procurement as documents are always at hand such as insurances and licenses, meaning you are ready to engage. In phase two, Tendering will appear via the same VendorPanel portal in coming months.
Potential suppliers will be able to join via Dubbo Regional Councils "Marketplace" section within Vendor Panel. Then once on the Marketplace, as it is identified council requires those goods or services your business provides an invitation as described above will come asking you to become pre-qualified.
This is a new service from Dubbo Regional Council that will help our staff to request quotes directly from registered Businesses and to ensure businesses can easily be kept up to date and receive Requests for Quotes, it is an online portal powered by award winning VendorPanel technology.
There is nothing to do right now, in due course all business that have been engaged by council to perform work in the past 2 years will receive an email invitation from VendorPanel.com.au on behalf of Dubbo Regional Council. When you do, please have your Certificate of Currency and Trade Licenses ready in a loadable format and an email address suitable to receive these offers ready, then click on the 'Get Started' link to register - it takes less than 10 minutes and you will then be ready to receive notifications and Requests for Quotes as they are available.
A link will also appear on this website in the coming months where suppliers can join Dubbo Regional Councils Marketplace on VendorPanel and keep up to date with opportunity's to quote or tender.
Update your Supplier Name Address, email or ABN
If your business details have changed and you are registered on Councils system or are a current supplier of supply goods and/or services to Council, you can update your details online. Changes to banking details are unable to be received this way, please email email@example.com for information.
* Legislation requires a public tender for the purchase of all goods, services and works for which the estimated expenditure exceeds $150,000 for goods or services. Tenders are advertised in the Sydney Morning Herald, the Daily Liberal, Tenderlink and online.
Last Edited: 28 Apr 2018