Doing business with Council


Council generally purchases goods, services and works via publicly listed tenders and call for quotes*. The process is governed by a range of criteria such as value and duration of continuous engagement. Quotations are sought when there is no existing contract in place, this is dependent on the expected cost. Quotes for goods and services are obtained locally where possible and our new e-procurement product Vendor Panel assists with identifying suitable businesses in the locality, so please login and register!

When quotations are sought, before any work can commence you need to have adequate insurance cover for your business. When you are engaged by council, accepting and agreeing to this purchase/ engagement or contract you are required to have current insurances in place and the documentation provided to Council on request. At a minimum Dubbo Regional Council requires minimum $20 million Public Liability cover, but may require additional insurances depending on the type of work being performed. Additional insurance types can be Professional Indemnity or Products Liability, please check types of cover with your insurer*.

Tender FAQs

  • How can I register onto VendorPanel?

You self register at there is further information in "How does it work"? on this page.

  • I want to ask a question about an advertised tender?  

Council uses Vendor Panel (c) for all quotes and tenders, there is a link on VendorPanel against each tender where questions are asked. The response to the question is then circulated anonymously, relevant further documentation is attached as addendum.

  • I want to speak to someone from Council about a tender?

The contact staff is named on the tender docuument. To access a tender document, you must be registered on  refer How does it work? at the bottom of this page.

  • I am having trouble accessing or using VendorPanel or cannot remember my login!

Contact VendorPanel support (03) 9095 6181

  • Can I nominate others to use the same VendorPanel login?

Yes, you invite them as Colleagues on the profile/account, this is beneficial and saves having multiple accounts/logins.

Your business needs to be registered on VendorPanel (c) Marketplace which is live for all Requests for Quote and Public Tenders or Expressions of Interest!

Vendor Panel has mobile connectivity! to find out more or download the VendorPanel App click here for easier access on the go! 

ALL OPEN TENDERS are now advertised and accessed on vendor panel



All open tenders and requests for quote are accessed by VendorPanel, by following this link you can register now (It’s FREE) on to councils Public Marketplace, ready to tender. By creating an account, you will maximize the ability to receive tenders and requests to quote on goods or services council needs! If you currently subscribe to Tenderlink, you will still see our advertised tenders, however they will be accessed through Vendor Panel and not Tenderlink from 9 october 2019. Even Tenderlink subscribers will get notification of our tenders, so all that happens is to view the tender you will register at that time. 

Should we request a quote from you, you’ll be notified via (your nominated, preferably a generic) email. You can be easily review the quotation request and submit your quote securely through your VendorPanel Marketplace profile by following the prompts. Submitted quotes will only be visible to relevant Council staff making this a no-risk and simple way of accessing more business opportunities from Council and all other businesses that subscibe to VendorPanel.

A feature of the VendorPanel product is the ability for Pre-qualified Supplier Panels to be formed. Once registered you may get a further request to join a specific Dubbo Regional Council panel and become Pre Qualified, meaning relevant compliance documents such as insurances and SWMS are lodged. When projects come up that fit with your business category, you will be ready to seamlessly receive requests and commence when successful.

How does it work?

  1. Interested suppliers go to VendorPanel (having a profile/account is the only way a tender can be viewed or a quote submitted). 

  2. Supplier chooses their business category from set choices and enters their name and email (a generic email rather than an individual is recommended).

  3. Supplier completes their business profile (once registered, suppliers are visible to purchasing staff and can access advertised tenders).

  4. Dubbo Regional Council staff can send a request for quote to suppliers when relevant products/services are required, also advertise tenders.

  5. Suppliers can accept and submit a quote when requested after checking specifications, questions arealso asked via VendorPanel.

  6. Dubbo Regional Council staff assess quotation responses and awards work to selected supplier based on evaluation criteria.

  7. Later, registered Marketplace suppliers could be sent an invitation to join VendorPanel DRC Pre qualified Panels.

  8. VendorPanel is be councils e-Procurement product meaning it will be the preferred method of requesting quotes. It is completely free for Suppliers to register, get notifications, and submit quotes.

* Legislation requires a public tender for the purchase of all goods, services and works for which the estimated expenditure exceeds $250,000 for goods or services. Tenders are advertised in the Sydney Morning Herald, the Daily Liberal, Vendor Panel and online.


Please contact if you have any further enquires about the processes of accessing Vendor Panel.

VendorPanel login registering, assistance or technichal assistance contact VendorPanel on their Customer support on the portal or Call (03) 9095 6181

Last Edited: 26 Nov 2019

Section Menu