Doing business with Council

IMPORTANT INFORMATION - CHANGES TO OUR TENDERING PORTAL

Council generally purchases goods, services and works via publicly listed tenders and quotes*. The process is governed by a range of criteria such as value and duration of continuous engagement. Quotations are sought when there is no existing contract in place, this is dependent on the expected cost. Quotes for goods and services are obtained locally where possible and our new e-procurement product Vendor Panel assists with identifying suitable businesses in the locality.

When quotations are sought, before any work can commence you need to have adequate insurance cover for your business. When you are engaged by council, accepting and agreeing to this purchase/ engagement or contract you are required to have current insurances in place and the documentation provided to Council on request. At a minimum Dubbo Regional Council requires minimum $20 million Public Liability cover, but may require additional insurances depending on the type of work being performed.

Additional insurance types can be Professional Indemnity or Products Liability, please check types of cover with your insurer*.

Vendor Panel is now live!

ALL OPEN TENDERS WILL BE ACCESSED BY YOUR VENDOR PANEL ACCOUNT from 9 october 2019

PLEASE CREATE A LOGIN TO VENDOR PANEL vendorpanel.com.au REGISTERING YOUR BUSINESS AGAINST THE TYPE OF SUPPLY, READY TO RECEIVE NOTIFICATIONS OF ADVERTISED TENDERS THAT FIT YOUR PROFILE.

VendorPanel2 

We are pleased to announce the next phase of our eProcurement solution, open tenders will be accessed by VendorPanel commencing 9th October 2019. By following this link you can register now (It’s FREE) on to councils Public Marketplace, ready to tender. By creating an account, you will maximize the ability to receive tenders and requests to quote on goods or services council needs! If you currently subscribe to Tenderlink, you will still see our advertised tenders, however they will be accessed through Vendor Panel and not Tenderlink from 9 october 2019.

Until then, nothing changes with currently open tenders.

VendorPanel Marketplace is an online portal Council staff will use to request, obtain, evaluate and accept quotes and tenders from registered businesses online. Should we request a quote from you you’ll be notified via (your nominated) email. You can be easily review the quotation request and submit your quote securely through your VendorPanel Marketplace profile by following the prompts. Submitted quotes will only be visible to relevant Council staff making this a no-risk and simple way of accessing more business opportunities from Council and all other businesses that subscibe to VendorPanel.

A feature of the VendorPanel product is the ability for Pre-qualified Supplier Panels to be formed. Once registered you may get a further request to join a specific panel and become Pre Qualified, meaning relevant compliance documents such as insurances and SWMS are lodged. When projects come up that fit with your business category, you will be ready to seamlessly receive requests and commence when successful.

How does it work?

  1. Interested suppliers go to VendorPanel

  2. Supplier chooses their business category from set choices and enters their name and email.

  3. Supplier completes their business profile (once registered, suppliers are visible to purchasing staff).

  4. Dubbo Regional Council staff can send a request for quote to suppliers when relevant products/services are required.

  5. Suppliers can accept and submit a quote when requested after checking specifications.

  6. Dubbo Regional Council staff assess quotation responses and awards work to selected supplier based on evaluation criteria.

  7. Later, registered Marketplace suppliers could be sent an invitation to join VendorPanel DRC Pre qualified Panels.

  8. VendorPanel is be councils e-Procurement product meaning it will be the preferred method of requesting quotes. It is completely free for Suppliers to register, get notifications, and submit quotes.

* Legislation requires a public tender for the purchase of all goods, services and works for which the estimated expenditure exceeds $150,000 for goods or services. Tenders are advertised in the Sydney Morning Herald, the Daily Liberal, Vendor Panel and online.

 

Please contact procurement@dubbo.nsw.gov.au if you have any further enquires about the processes

VendorPanel login registering, assistance or technichal assistance contact VendorPanel on their Customer support on the portal or Call (03) 9095 6181

Last Edited: 08 Oct 2019

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