OUTCOMES OF THE 24 APRIL ORDINARY COUNCIL MEETING
Dubbo Regional Council (DRC) met on Wednesday 24 April 2024 at 5.30pm in the Wellington Council Chambers for the April Ordinary Council Meeting. The following outcomes were made:
MATTERS CONSIDERED BY COMMITTEES:
Reports of the below committees were adopted by Councillors:
- Report of the Infrastructure, Planning and Environment Committee - 11 April 2024
- Report of the Culture and Community Committee - 11 April 2024
- Report of the Corporate Services Committee - 11 April 2024
Councillors adopted the minutes from the above meetings, with the exceptions:
2024 LOCAL GOVERNMENT ELECTION UPDATE: Dates have changed since the original report following a circular from the Office of Local Government. An alternative motion with new dates was adopted.
NOTICES OF MOTION:
RENAMING OF THE LEGACY SHARED PATHWAY: Councillors decided that a community engagement process will be undertaken to develop options for the formal naming of the infrastructure that was delivered as the ‘Legacy Shared Pathway’. The Chief Executive Officer will provide a report to the August 2024 Ordinary meeting of Council for the determination of an official name of the new shared pathway.
REPORTS FROM STAFF:
DRAFT 2024/2025 BUDGET, OPERATIONAL PLAN AND ASSOCIATED DOCUMENTS: Council endorsed public exhibition of the draft 2024/2025 Budget and Forward Budgets for 2025/2026, 2026/2027 and 2027/2028, including Capital Expenditure, as well as the draft 2024/2025 Delivery Program and Operational Plan, and associated documents.
The documents will be on public exhibition from Wednesday 1 May 2024 until 9am Monday 3 June 2024.
A report will be provided back to Council following public exhibition and consultation, addressing the outcomes of the public exhibition.
ORGANISATIONAL SUSTAINABILITY REVIEW AND IMPROVEMENT PLAN: Council endorsed public exhibition of the draft Organisational Sustainability Review and Improvement Plan. The document will be on public exhibition from Wednesday 1 May 2024 until 9am Monday 3 June 2024. A report will be provided back to Council following public exhibition, addressing the outcomes of the public exhibition.
LEASE OF 139 DARLING STREET TO THE MACQUARIE CONSERVATORIUM UPDATE: After formal advice that the Macquarie Conservatorium would not be taking up the lease, Council resolved to put the property on the open market for commercial lease.
DELEGATION OF AUTHORITY TO STANDING COMMITTEE – DRAFT INFRASTRUCTURE CONTRIBUTIONS PLAN – NORTH-WEST URBAN RELEASE AREA: Council resolved to delegate authority to the Infrastructure, Planning and Environment Committee to make a legally binding resolution in relation to placing the draft North-West Urban Release Area Infrastructure Contributions Plan on public exhibition when it is presented at the 9 May 2024 standing committee meeting.
BULKY WASTE SERVICE TO COMMUNITY: Council endorsed the implementation of a 12-month trial period for transitioning to a pre-booked annual Bulky Waste Collection Service model.
A communications plan will be developed to inform the community about the transition, with the goal of implementing the trial starting 1 July 2024.
OUTCOME OF EXPRESSION OF INTEREST – 2024 DREAM FESTIVAL: Council approved the re-opening of the EOI process from 9.00am Friday 26 April 2024 until 5.00pm Thursday 2 May 2024.
The CEO will assess the applications and should a suitable applicant be determined, move toward formalising the arrangement through a Funding Agreement as per the conditions set out in EOI.
Additionally, Council delegated authority to the Cultural and Community Committee to determine the successful applicant in May 2024.
CAMERON PARK TOILETS: Council determined to put the identified options for additional toilets in Cameron Park as part of the Draft Budget and Operational Plan consultation process. Additionally, it was determined that the options and costings of opening up the current toilet facilities of the Library and the Café and Cultural Centre for the public be included as part of the Draft Budget and Operational Plan consultation process.
DUBBO AQUATIC LEISURE CENTRE – REFURBISHMENT AND UPGRADE OF 50 METRE POOL AND WATER SLIDE PLANT ROOM: Council resolved to proceed with the Dubbo Aquatic Leisure Centre refurbishment and upgrade to the 50-metre pool and water slide plant room.
It was also resolved that an Extraordinary Meeting of Council be held in late May to consider the awarding of the tender to proceed with the refurbishment of the Dubbo Aquatic Leisure Centre’s Plant Room.
REVIEW OF COMMUNITY COMMITTEES – GUIDING PRINCIPLES: Council adopted the four Guiding Principles of ‘Engage actively and respectfully’, ‘Openness, inclusivity and encouragement’, ‘Commitment to Community’, and ‘Adaptability’, for its community consultative committees as outlined in the report.
The incoming Council will be provided with a summary and feedback following the implementation of the Guiding Principles.
AMENDMENT TO COUNCIL POLICY – PUBLIC INTEREST DISCLOSURES AND INTERNAL REPORTING: Council adopted the new Public Interest Disclosures and Internal Reporting Policy.
COUNCIL POLICY – PRIVACY MANAGEMENT PLAN – RESULTS OF PUBLIC EXHIBITION PERIOD: Council adopted the Draft Privacy Management Plan for the purpose of Public Exhibition, with a further report to be provided to Council post Public Exhibition. The Draft Privacy Management Plan will be provided to the Privacy Commissioner.
EXECUTION OF PLAN OF SUBDIVISION – KESWICK ESTATE: Council resolved that the Plan of Subdivision of Lot 200 in DP1280301 be executed.
QUESTION ON NOTICE – RESCISSION OF LAND SWAP – DUBBO RSL MEMORIAL CLUB LTD: Council staff provided a verbal update to a Question on Notice from Councillor Josh Black calling for information on staff hours expended on the project of potentially purchasing the site of the former Dubbo City Bowling Club, as well as information on other expenditure this project has incurred.
QUESTION ON NOTICE – FUNDING STRATEGY FOR GRANT APPLICATION FOR THE WIRADJURI TOURISM CENTRE: Council staff provided a verbal update to a Question on Notice from Councillor Josh Black Regarding funding the Wiradjuri Tourism Centre with an internal loan of $2.2 million plus forgone interest of $501,732, with staff highlighting the other significant capital projects over the next two years that are already funded via internal borrowings.
CONFIDENTIAL:
PROPOSED LAND ACQUISITION – LOT 101 DP 1286114 HENNESSY DRIVE DUBBO: Council resolved to pursue the purchase of Lot 101 DP 1286114 to the maximum value as outlined in the report.
PREPARATION OF A FEASIBILITY STUDY INFORMING MAJOR UPGRADES TO JOHN GILBERT WATER TREATMENT PLANT – PROPOSED ENGAGEMENT OF NSW PUBLIC WORKS: Council will directly engage NSW Public Works under the provisions of Section 55 (3)(b) of the Local Government Act 1993 for $250,360 (excluding GST).
BURRENDONG WAY SAFER ROADS PROGRAM – BITUMEN SPRAY SEALING TENDER: Council awarded the contract for the provision of bitumen spray sealing services for the Burrendong Way Safer Roads Program to Countrywide Asphalt and Civil in accordance with Local Government Act 1993 Section 55 (3) for the amount of $366,590.85 (incl GST).
TENDER FOR DESIGN AND CONSTRUCTION OF BURRENDONG 1 AND MOLONG STREET BRIDGES: Council awarded the contract for the Design and Construction of Burrendong 1 and Molong Street bridges to Saunders Civilbuild Pty Ltd in accordance with Clause 178 (3) of the Local Government (General) Regulation 2021 for the amount of $1,794,114.51 (incl GST).
KINTYRE HEIGHTS UNAPPROVED CLEARING – BACKGROUND AND LEGAL ADVICE: In relation to unapproved clearing which breaches conditions of consent D2018-637, Council resolved to accept a legally enforceable 20-year Rehabilitation Management Plan with a commitment from the applicant to dedicate the open space to Council at the end of that time, with no offsetting of Open Space Contributions, to be agreed upon by 31 July 2024
In the event that this does not occur then Council reserves the right to proceed with prosecution.
TENDER FOR SHARED PATHWAY PIONEER PARK, WELLINGTON: Council awarded the contract for the installation of the shared pathway at Pioneer Park, Wellington, to Matt Redfern Constructions in accordance with Clause 178 (1) of the Local Government (General) Regulation 2021 for the price of $327,720 inc gst.
TENDER FOR IRRIGATION SYSTEM RENEWAL FOR JOHN MCGRATH FIELDS: Council awarded the contract for the Irrigation System Renewal for John McGrath Fields to AquaWest Pumping and irrigation Specialists, in accordance with Clause 178 (1) of the Local Government (General) Regulation 2021 for the price of $291,280 inc gst.
PROPOSED ACQUISITION OF LAND FOR THE RIVER STREET WEST COLLECTOR ROAD PROJECT – BUNGLEGUMBIE ROAD ROUNDABOUT: Council approved the compulsory acquisition of 1,409m2 from Lot 59 on DP753233 and 303.9m2 from Lot 582 on DP595112, pursuant to s177 and s178 of the Roads Act 1993 (NSW), and upon acquisition, classify the land as operational land.
QUOTATION FOR THE RENEWAL OF THE DEBT RECOVERY SERVICES CONTRACT: Council awarded the contract for the provision of Debt Recovery Services to Recoveries and Reconstructions (Aust) Pty. Ltd for $376,854.00 (excluding GST).
PEOPLE CULTURE AND SAFETY QUARTERLY METRICS REPORT: Council noted the information contained within the report of the Manager People Culture and Safety dated 15 April 2024.
VALUE TO NEGOTIATE WITH THE DUBBO RSL FOR THE OLD DUBBO BOWLING CLUB UPDATE: Council resolved to sell Land Lot 102 on DP1301426 (Keswick Land), being 3.3ha of Lot 200 on DP1280301 to Dubbo RSL Memorial Club Ltd or an associated entity for $1.5 million.
Councillors also resolved to purchase 74 Wingewarra Street, Dubbo from Dubbo RSL Memorial Club Ltd as outlined in the report for $1.5 million.
Last Edited: 26 Apr 2024